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When you create a user in Microsoft Dynamics NAV 2018, you must specify a license type. This topic provides an overview of the license types.

Note

Licenses are specific to the Dynamics NAV version and are not forward or backward compatible. This means that a license from an earlier Dynamics NAV version will not work with Microsoft Dynamics NAV 2018, and vice versa.

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For additional information about the types of user licenses and the license restrictions regarding user licenses, see the licensing guide that applies to your version of NAV. For more information, see the Microsoft Dynamics NAV 2018 landing page on PartnerSource (requires PartnerSource login).

  • Full User

    Full User licenses provide users full read and full write capabilities to all of the licensed solution functionality through any and all modes of access, including the Microsoft Dynamics NAV Windows client, the Microsoft Dynamics NAV Web client, or any other mode of access including web services. Full User licenses are for users requiring unlimited read and write access. As long as the number of users needing simultaneous access to the solution does not exceed the number of Full User licenses you have acquired, these users are properly licensed for full read and write access to the complete solution functionality.

  • Limited User

    Limited User licenses provide users full read, but limited write, capabilities to all of the licensed solution functionality through any and all modes of access including the Microsoft Dynamics NAV Windows client. The Limited User license is designed to give customers a lower-cost alternative for extending ERP to users who only require limited access to the Dynamics NAV application:

    • Read access to data contained in the solution through any client accessing the application, including but not limited to the Microsoft Dynamics NAV Windows client, the Microsoft Dynamics NAV Web client, and web services.

    • Write access to a maximum of three application tables in the object range 0 – 99,999,999 other than the General Ledger Entry table, through any client accessing the application. Access to the General Ledger Entry Table requires a Full User license.

      For more information, see the latest version of the Dynamics NAV Licensing Guide.

  • Device Only User

    Device-only licenses enable a user to connect, provided there is an enabled device available to use. Devices can be full or limited. Device users have either full or limited access, as determined by the device.

  • Windows Group

    Use this license type to create a Dynamics NAV user account that is based on a Windows group and has explicit permissions in Dynamics NAV. Individual members of the Windows group will then inherit the permissions for this user. Ppsspp mac.

    Important

    For each member of the Windows group, you create a Dynamics NAV user account, which does not explicitly have any permissions. Users then log on by using their Dynamics NAV user account credentials.

    Windows Group licensing is a form of license multiplexing. Multiplexing does not reduce the number of user licenses required to access a Dynamics NAV solution.

  • External User

    As described in the Microsoft Software License Terms that apply to Microsoft Dynamics NAV 2018, external users are the customers of customers. This license type is specific to individual users of Microsoft Dynamics NAV 2018. External user licenses must not be shared with other individual users. You do not need concurrent user CALs for external users. External users must not use any clients provided by the Microsoft Dynamics NAV 2018 Application Programming Interface (API), such as the Microsoft Dynamics NAV Windows client or the Microsoft Dynamics NAV Web client. External user licenses must not be used for business process outsourcing purposes.

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See Also

How to: Specify When UI Elements Are Removed
Properties of the Demo License
How to: Upload the License File
Microsoft Dynamics NAV 2018 Licensing Guide(requires PartnerSource login)

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Posted by: briansittleyComments: 0 Post Date: December 18, 2014
briansittley

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We’re narrowing our blog scope a bit today to address an issue often of interest specifically to users of the Microsoft Dynamics NAV ERP software system.
On the NAV platform, Microsoft offers two general kinds of “users”: the “full user” has access to all the functionality and screens of the entire NAV system to which their license entitles them. The limited user, as the name implies, has less ability when it comes to the ability to write back to tables (i.e., perform day-to-day transactions) in NAV. As you might expect, the limited users cost considerably less than the full users, thus meriting the attention of system buyers, who can save quite a bit of money if they are able to use limited users in some cases.
Typically, system purchasers of NAV will initially acquire one of two levels of NAV: either the “Starter Pack” or the “Extended Pack.” The starter pack offers less functionality for a lower overall cost. It is within your chosen “pack” that the distinction is then made between full and limited users.
With that as a backdrop, here’s a little more on the distinctions between and limited.
Both Full and Limited users have full “read” abilities. The Limited users, however, have limited “write” abilities. And since full users run around $3,000 apiece and limited users run around $600, it’s an important distinction: if a limited user is right for you, the savings can be substantial.
Limited users have read access to any data contained in NAV but they can only write to a maximum of three table objects – although there are certain tables they are not allowed to write directly.
A CEO might be a good example of a limited user. They probably want to see all that data but don’t necessarily need to post transactions within the system. If you can get away with limited users, you’ll save money.
Just be sure you know what your limited users are going to need to post to before you purchase them because sometimes that three-table limit is somewhat confining. Consult your reseller for details, as always.